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Privacy Notice

Travel Butler County Privacy Policy

1. OVERVIEW
Travel Butler County (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring transparency in how we collect, use, and safeguard information through our website, travelbutlercounty.com (the “Site”).

Please review this Privacy Policy and the terms of use for this website thoroughly. Your use of this website signifies your agreement to the Privacy Policy and the terms of use.

2. INFORMATION COLLECTED
We collect information in the following ways:

a. Information Provided by You Directly

We collect information when you do the following:

  • Subscribe to an email list
  • Request an insider guide
  • Enter contests or promotions
  • Complete contact forms
  • Interact with partner programs (e.g., pass check-ins)

The information collected may include:

  • Name, email address, address, phone number
  • Travel interests, intent, and preferences

b. Information Collected Automatically

When you visit our site, we automatically collect certain information via cookies, analytics tools, and similar technologies:

  • IP address and general location (city, region, country)
  • Device type, browser, and operating system
  • Pages visited, time spent, and interactions on the site
  • Referring URLs and search queries

We use this information to understand how visitors use our site and to improve the user experience, marketing effectiveness, and accessibility.

c. Information from Third Parties

We may receive information from:

  • Tourism partners and event organizers
  • Social media platforms (if you engage with our accounts)
  • Analytics or advertising providers

3. HOW TRAVEL BUTLER COUNTY USES YOUR INFORMATION
We use collected information to:

  • Provide, personalize, and improve services
  • Respond to your inquiries and fulfill requests
  • Send newsletters, updates, or marketing communications (when you’ve opted in)
  • Administer contests or promotions
  • Measure marketing performance and website usage
  • Support our mission of promoting travel and tourism in Butler County
  • Comply with legal obligations, or enforce our policies

We will use your personal information for the purposes for which it was provided. For example, if you provide personal information to request an insider guide, sign up for e-newsletters, or enter a contest, we will use it to register you for or provide you with those products or services. Subject to your ability to unsubscribe or "opt-out" of certain uses of your personal information, we may also use your information to provide you with information that we think may be of interest to you.

We may enter into agreements with third parties that possess technology that allows the website to customize the advertising and marketing messages you receive on the website. This information may be shared with these third parties for this purpose.

You can use this website without providing any personal information, but if you decline to provide personal information, you may not be able to use certain services or features. If you have previously provided personal information to the website and have subscribed to one or more email newsletters or are receiving emails or other communications from Travel Butler County and you no longer wish to receive such emails, please discontinue your subscriptions by clicking the "unsubscribe" link at the bottom of any message. If you ask that we stop using your personal information, we will honor that request. However, we will retain records of your personal information as needed in order to comply with applicable federal, state, and local laws.

4. USE OF ARTIFICIAL INTELLIGENCE AND AUTOMATED SYSTEMS
We may use AI or automated tools in limited, transparent ways to:

  • Enhance search and content recommendations
  • Analyze aggregated visitor trends
  • Detect spam or malicious activity
  • Generate marketing insights or summaries based on anonymized data

We do not use personal information to train or develop external AI models. If AI tools are used for personalization or analytics, they operate under data-handling standards that prevent retention or re-use of personal data beyond our purposes.

5. COOKIES AND TRACKING TECHNOLOGIES
We use cookies, pixels, and similar technologies for analytics, functionality, and marketing purposes. You can manage or disable cookies through your browser settings; however, doing so may affect site functions.

Common third-party services include:

  • Google Analytics 4 (GA4)
  • Meta tracking pixels
  • Marketing automation platforms

We ensure these vendors are bound by data protection agreements and do not use your identifiable data beyond contracted purposes.

6. INFORMATION SHARING AND DISCLOSURE
We do not sell your personal information.

We may share data:

  • With trusted service providers (website hosting, analytics, marketing, or email distribution) under strict confidentiality
  • To comply with applicable laws, legal processes, or government requests

In all cases, we limit the data shared to the minimum necessary.

7. DATA RENTENTION
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, or enforce agreements. We periodically review and securely delete outdated data.

8. YOUR RIGHTS AND CHOICES
Depending on your location, you may have the right to:

  • Access and obtain a copy of your personal data
  • Correct or update inaccurate information
  • Request deletion of your data (“right to be forgotten”)
  • Opt-out of marketing communications
  • Object to or limit processing of your data
  • Withdraw consent where processing is based on consent

9. COMMITMENT TO INFORMATION SECURITY
Travel Butler County takes reasonable security precautions to secure the personal information that you choose to provide against the loss, misuse, alteration, or unauthorized access of such personal information. Unfortunately, no transmission of information over the Internet is guaranteed to be completely secure. It may be possible for third parties not under the control of Travel Butler County to intercept or access transmissions or private communications unlawfully. While we strive to protect your personal information, we cannot ensure or warrant the security of any personal information you transmit to us. Any such transmission is done at your own risk.

10. CHANGES TO THIS PRIVACY POLICY
From time to time, we may revise this Privacy Policy to reflect industry initiatives, changes in the law or technology or changes in our practices regarding information collection and use. If we make revisions to the way we collect or use personal information, we will provide notice of those changes by posting the revised draft of this Privacy Policy on the website. You can determine when this Privacy Policy was last revised by referring to the "Effective Date" at the bottom of this page. Any changes to this Privacy Policy will become effective upon posting of the revised Privacy Policy on the website. By continuing to use the website following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Privacy Policy, as it may be amended from time to time, in whole or in part, please do not continue using the website.

How to Contact Travel Butler County
If you have any questions about this Privacy Policy, personal information gathered by this website, or about the operation of the website, please contact:

Travel Butler County
Attn: Marketing Department
8756 Union Centre Blvd.
West Chester, Ohio 45069

or call (513) 860-4194

Effective Date: December 4, 2025